Employers need to prevent COVID-19 at work – here are some guidelines to help

Public health officials and government have issued recommendations regarding the minimum standard that employers must meet, and to comply with obligations to ensure worker health and safety.

To address health and safety concerns in the workplace raised by COVID-19, ask yourself the following questions:

1.   How are you telling your workers about COVID-19 (i.e. exposure to COVID-19 in your workplace)?

Do you have a system in place where workers (including joint health and safety committee representatives and worker representatives) can inform you of concerns relating to being exposed to COVID-19 in the workplace? Find out if there are any specific tasks that concern them (e.g. tasks that involve interacting with others).

Identifying exposure hazards and implementing control measures

1.   What are you doing to prevent your workers from being exposed to COVID-19?

  • Have you done a Risk Assessment of your workplace, to identify specific conditions or tasks that may increase the risk of exposure of your workers to COVID-19?
  • Have you asked your workers (including your joint committee or worker representative) where potential exposures may occur and how they think exposures can be controlled?

2.   Have you developed controls that will eliminate or minimize the risk of exposure?

  • What are those controls?
  • Have you put them in place?
  • How are they working (are they effective)?
  • How do you know how they are working?

Controlling the number of people on site

3.   How are you controlling the number of workers and other people at your workplace?

  • Do all your workers need to come to work? Can some work from home? (Learn about Health and safety responsibilities when working from home.)
  • Can you stagger shifts, to reduce the numbers present at one time?
  • Are you ensuring there is adequate cleaning between shifts?
  • Can you prioritize the work that needs to be done at the workplace to help your business operate as close to normal under the circumstances?

4.   If you have workers who need to come to the workplace, how are you ensuring the following steps are being taken to reduce their risk of COVID-19 exposure?

  • Position workers to allow for physical distancing. Keep 2 metres distance between workers and customers, clients, and other workers. What happens is they cannot keep their distance?
  • Provide soap and water or hand sanitizers and encourage workers to wash their hands frequently.
  • Enhance cleaning and disinfecting of the workplace, particularly high-contact items such as door handles, faucet handles, keyboards, and shared equipment (e.g., photocopiers).
  • Touch-less temperature checking for fever, and other screening protocols for related symptoms.

5.   How are you checking and tracking (documented) whether the above steps are being taken?

Prohibition of workers who are or may be sick

6.   What are you doing to prohibit the following workers from coming to work?

  • Workers who are displaying symptoms (e.g., fever, cough, sore throat, sneezing), whether or not the illness has been confirmed as COVID-19.
  • Workers who have travelled internationally. It is mandatory for all travellers returning to Canada to self-isolate for 14-days.
  • Workers who live in the same household (this could also be apartment/condo building) as a confirmed or clinical COVID-19 case who is self-isolating, or who have been exposed to a confirmed COVID-19 infected person and advised by public health to self-isolate.

7.   How are you communicating these messages to your managers, supervisors, and workers? How about your customers, visitors, vendors, and contractors?

8.   What are you doing to track and communicate with workers who fall into one of the above categories?

COVID-19 – Workplace Solutions, Information, Support

This pandemic has caused some stress and panic for businesses which is why we are doing our part to help. Spark Safety Solutions have helped numerous companies to establish Pandemic Response Plans, provide on-site temperature checking, and to help identify hazards and mitigate risk during COVID-19.

Pandemic Response Plans

  • Company branded policy and procedure, including defined roles and responsibilities of Employer, Managers, Supervisors, Workers, Contractors and Visitors
  • Internal assessment / screening form
  • Internal hygiene audit (sanitization)
  • Internal communication form
  • Additional Resources

Employee Screening Services

  • Self-screening assessment forms
  • Touch-less temperature checking
  • Hazard and risk assessment
  • Safe work procedures
  • PPE recommendations
  • On-site staffing options
  • Access to Medical Doctor / Nurse Practitioner virtual support

During this pandemic it’s important for companies to respond with care, consistency and leadership to ensure their employees and customers are safe and healthy.

Find Out More

Check out our website for free resources and downloads, as well as information about our COVID-19 support services

 Contact Us

office@sparksafety.ca     Toll Free: 1.844.267.8600    Office: 1.519.267.8600

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